How I Use Dropbox to Simplify Things

One of the many questions people ask me is what do I use my iPad for? Well I would love to say I use it to wow my clients and also showcase not just my presentation skills but also some of my photography work as well. And I managed to do just that using a very nifty software called Dropbox.

You see, I have a number of laptops and PCs and a Mac about, each of them having a specific purpose individually. So when I want to share files and work with some files, it is rather cumbersome to keep on using a thumbdrive to transfer the files and after a while I ended up overwriting the wrong versions of documents and this caused a huge nightmare for me.

So when I started looking around for a cloud storage software, I found out about Dropbox. First of all, why I chose Dropbox was because it was free! Yes, absolutely free for 2Gb worth of space. Now if you are thinking of using it for large files then I would suggest another alternative but if it is to sync some of your important documents, 2Gb is more than enough. Of course, if you want more than 2Gb of files then you have to pay for the service.

So how does it work?

Dropbox functions as a specific folder that resides on your PC/Mac which syncs directly with the cloud. It looks exactly like a folder in your PC and you need to do is just treat it as your folder! So you can copy and paste files into it, create sub-folders according to your own liking and drop files into that folder.

Another cool feature about it which I learned about it recently is that Dropbox allows users to share their folders with other people! How cool is that? When I was submitting my photos to be included into The Nut Graph’s article (I blogged about it here and view the article here), I worked with Jo-Ann by sharing my photos via Dropbox. This also included me making some changes to the photos as well as include in captions explaining what the photos meant. Now this was extremely helpful for us both as I am sitting here in Cyberjaya while she is all the way in KL.

Now earlier I mentioned that I had a more elaborate setup, well it isn’t too complicated as Dropbox makes it so much easier now. So I decided to create this diagram to show you all what I really mean when I use it extensively.

In my work environment, I would also assume that most of our work laptops have certain limitations as to what we can install on our laptops and one of them is iTunes. So thanks to that, I can’t really sync my iPad with it and hence I can’t really sync files with it. Thanks to Dropbox, that is all in the past. Note that with the iPad, I can’t edit files in my Dropbox folder but I can view them. Tip, for best viewing pleasure such as presentations, I would save my presentations as PDF files so that the formatting doesn’t run.

Anyway, if you are really interested with Dropbox, you can head over here and sign up for a free 2Gb account now!